Introduction

ANNUAL REPORT FOR RESIDENTS 2023/2024

SAPPHIRE: ENABLING PEOPLE TO LIVE INDEPENDENTLY
© Sapphire Report For Residents 2023/24.

Introduction

Welcome to our first Annual Report for Residents 2024

A year of change

We know the last year continued to be challenging for residents due to the cost-of-living crisis. For Sapphire, it was a year of change as we responded to new laws and regulations designed to improve services to residents.

The year 2023 to 2024 was marked by change and transformations, while we adjusted to life after the pandemic and financial restrictions were easing slightly.

The Regulator for Social housing and the government sought feedback on new consumer regulations, and the housing ombudsman sought feedback on a new complaints handling code which we are in the process of implementing.

Challenges into Achievements

Despite the challenges, we managed to commence construction of 64 new homes in Hounslow, which is a significant accomplishment for an organization of our size.

Our Customer Services Excellence (CSE) accreditation was maintained after a reassessment.

Like other registered providers, we are pleased to include the results of our initial set of Tenant Satisfaction measures (TSMs) in this report. Although we are disappointed with our overall resident satisfaction rate of 63%, we are committed to collaborating with residents to enhance our performance in this area.

The satisfaction rate for our general needs residents was 84%, with 70% of residents giving high ratings to the repairs service and 76% finding us easy to work with.

The safety and security of our residents, staff, and the general public has always been a top priority for us.

Supported housing lies at the heart of Sapphire’s mission

Throughout the year, we upheld compliance in the areas of employer and landlord health and safety. We achieved 100% compliance in resident Health and Safety, which is a great achievement.

We initiated a significant program for fire door repair and replacement, which will be completed in the upcoming financial year.

Supported housing lies at the heart of Sapphire’s mission. We continued to collaborate closely with our local authority commissioning partners to create a positive social impact for residents who live in Supported accommodation.

We want to hear a wide range of opinions and ideas from residents so we can tailor and improve our services. During 2024/25, we will invite residents to take part in a variety of discussions and engagement activities which will help us think differently about our services and approach.

Meet the team

Executive Management Team

Heather Thomas – CE and Company Secretary

Heather joined Sapphire in November 2016. Heather has 20 years’ experience of working at a senior level with different registered providers. With experience of managing diverse housing tenures; she brings considerable experience and knowledge of the housing association sector.

She is a corporate member of the Chartered Institute of Housing and has a Masters in Organisational Behaviour. She is also a guest lecturer to housing students at South Bank University. Heather also has considerable experience in transformation, customer service, cultural change, performance improvement and governance.

John McNiece – Finance Director

John is a member of the Institute of Chartered Accountants in Ireland and joined Sapphire as Finance Director in September 2022 having worked in a number of Finance Director and Senior finance roles in Social housing since 2014. He draws on 20 years of senior finance experience from Telecommunications, Utilities and Charity sectors with significant exposure to financial and property management and development.

His roles in Social Housing have drawn heavily on this experience in terms of transformation activities, strong financial management, financial planning and treasury improvements.

Assiah Awaleh – Director of Operations

Assiah joined Sapphire Independent Housing in September 2023. Assiah has over 15 years of experience working in social housing, primarily leading customer facing teams and is passionate about making a difference to places and people. Assiah has developed a strong background in operations and improving service delivery.

Assiah is a Non-Executive Director of Barking and Dagenham Homes, as well as Tonic Housing.

Karl Phillips – Development Director

Karl joined Sapphire Independent Housing in July 2019. With over 30 years of experience working in social housing development, mainly on new build projects, Karl is passionate about delivering high quality affordable housing to people whose housing needs are not met by the housing market.

Karl has developed a strong background in development and has worked for a number of larger housing associations. Karl has previously been a Non-Executive Director of Barnsbury Housing Association.

​Beverly​​​​ Finn ​Head of HR and Central Services

Beverly joined Sapphire Independent Housing in January 2009, having previously worked in the private sector in mainly executive management support and human resource management. Beverly has a CIPD L7 Advanced Diploma in Human Resource Management and is an Associate member of CIPD and a member of the Chartered Institute of Housing.

Since joining Sapphire Independent Housing, Beverly has focussed on organisational development, delivering a professional HR service and leads on the organisation’s communication and marketing strategy.


Housing Operations Managers

Janice Esten: Housing Operations Manager

Janice has over 20 years of experience in management within Sapphire. Janice started her career in supported housing, before moving to management of Sapphire’s general needs stock in 2019. Janice leads on Sapphire’s Customer Service Excellent (CSE) standard which was originally awarded in 2018 and focuses on improving the customer experience within our services.

Joel Akazarah: Housing Operastions Manager - Conway House

Joel joined Sapphire in 2001 as Support Worker and became Team Leader in 2005. Since then he has worked in various management roles for over 18 years, ensuring high quality services are delivered to our residents. In Joel’s current position as Housing Operations Manager at Conway House, he has operational responsibility for the scheme which provides support services to residents experiencing poor mental health, young people services, and alcohol dependency, amongst others.

Victoria West: Housing Operations Manager - Bethany House

Victoria joined Sapphire in January 20204 and has worked in Care and Support for over 20 years. Victoria started her career as a Health Care Assistant working with older people with Dementia and progressed to Head of Operations for Mental Health. Victoria has experience in developing operational strategies, managing large and diverse teams, driving performance, and has a successful track record in improving quality across services.

Roy Rodney – Repairs and Compliance Manager

Roy joined Sapphire in December 2023 and has 30 years of experience mostly gained in social housing and local authorities. Roy is a leader with extensive knowledge and experience in social housing, development of new properties, asset and compliance management, stock transfer, and community and physical regeneration. Roy has a track record of successfully managing projects, including new builds from feasibility to completion.

Resident Satisfaction

Resident satisfaction is key

We are a non-profit organisation that reinvests all our earnings into the enhancement of our homes, the support for our customers, and the development of our staff to ensure the highest quality service.

Our commitment to resident involvement ensures that their voices are heard and their needs are prioritised in our services, empowering them to be active participants in their community.

Our housing team provides essential support to vulnerable tenants, offering services such as financial inclusion and safeguarding for victims of domestic abuse and individuals facing mental health challenges.

Additionally, our care and support teams work to improve the lives of service users, promoting independence and empowerment so that they can access the same opportunities as everyone else.

Resident engagement and Health and safety remained a priority for 2023/24

  • We revised our Complaints Policy and Procedure to align it with the Ombudsman’s Complaints Handling Code of Practice.
  • We initiated and completed a project to install window restrictors in all properties that were required to have them.
  • Our fire door programme has been completed, during which we repaired or replaced more than 400 doors across our properties. This initiative was undertaken to align with the increased number of fire door inspections required by fire safety regulations
  • We are currently under heightened scrutiny from customers, the regulator, and the ombudsman to enhance the quality of services for residents. This entails prioritising investment in our current housing facilities, whilst we also invest and build over 100 homes in Hounslow.
  • We are in favour of initiatives that facilitate and promote residents' ability to voice their concerns to us. We are committed to actively listening and seizing every opportunity to rectify any issues, learn from our mistakes, and enhance our services.
  • Additionally, we reviewed where we are against the new consumer regulations and the enhanced authority of the Regulator of Social Housing, and have a plan to meet the requirements in the new financial year.

Complaints responded to within Complaint Handling Code timescales

  • Complaints relative to the size of the landlord - 44 complaints (14.81%)
  • Complaints responded to within Complaints Handling Code timescales - 30 complaints (68.18%)
  • Anti-social behaviour cases relative to the size of the landlord – 8.3%

Resident Satisfaction Results

These are our Tenants Satisfaction Measures. The results are from a survey carried out in the summer of 2023 by an external organisation (Acuity) on our behalf and is our most recent survey of all residents.

Residents Views

Satisfaction that the landlord listens to residents views and acts upon them (70 %).

Residents Informed

Satisfaction that the landlord keeps residents informed about things that matter to them (73%).

Fairness and Respect

Agreement that the landlord treats residents fairly and with respect (74%)

Complaints Handling

Satisfaction with the landlords approach to handling complaints (33%).

Maintenance

Satisfaction that the landlord keeps communal areas clean and well maintained (73%).

A Positive Contribution

Satisfaction that the landlord makes a positive contribution to neighbourhoods (71%).

Anti-social Behaviour

Satisfaction with the landlord's approach to handling anti-social behaviour (67%).

Satisfaction with Repairs

Satisfaction with repairs (76%).

Timely Completion of Repairs

Satisfaction with time taken to complete most recent repair (74%).

Home is Well Maintained

Satisfaction that the home is well maintained (67%).

Satisfaction that the home is safe

Satisfaction that the home is safe – 68%.

Health & Safety, Repairs & Maintenance

You should report any repair that you think is our responsibility as soon as possible. You can report a repair by phoning us, sending an email or by visiting our office at 1 Holmes Road, NW5 3AA.

Sapphire's top priorities

The health and safety of our residents and having a high achieving repairs and maintenance service is important to us.

As a regulated provider, we take our legal and regulatory obligations very seriously and achieved 100% compliance in resident health and safety. The well-being and comfort of our residents is important to us and we aim to provide safe, well-maintained living environments in all of our properties.

Download Repairs PDF

Urgent and routine maintenance

  • Bethany House: Installation of CCTV for improved security

    Bethany House: Installation of CCTV for improved security

  • Conway House: Installation of a security gate.

    Conway House: Installation of a security gate.

  • Bethany House: Extensive repairs and maintenance to roof dormers.

    Bethany House: Extensive repairs and maintenance to roof dormers.

  • Bethany House: Extensive repairs and maintenance to roof dormers.

    Bethany House: Extensive repairs and maintenance to roof dormers.

  • Conway House: Upgrading of the CCTV system and installation of a security gate.

    Conway House: Upgrading of the CCTV system and installation of a security gate.

  • Bethany House: Installation of window restrictors for safety measures.

    Bethany House: Installation of window restrictors for safety measures.

  • Bethany House: Extensive repairs and maintenance to roof dormers

    Bethany House: Extensive repairs and maintenance to roof dormers

  • Caulfield Court: Extensive proofing works and rodent management.

    Caulfield Court: Extensive proofing works and rodent management.

During the period from April 2023 to March 2024, the repairs and maintenance team diligently continued to provide responsive repair services to all of our properties, ensuring that emergency repairs were promptly addressed. 

Health and Safety

Area Satisfactory Table

Area Satisfactory Check March 2024 Trend
Asbestos 100% No Change
Electric 100% No Change
Fire 100% No Change
Gas 100% No Change
Water 100% No Change
Lift 100% No Change

Homes that do not meet the Decent Homes Standard

We plan to inspect all of our properties by March 2025. A program of improvement works will commence in the 2025/26 financial year.


Repairs completed within target timescale

Emergency repairs

Urgent repairs

Routine Repairs

Emergency Repairs

If you have an emergency repair outside office hours or over the weekend (for example a total loss of power or a major pipe burst) you can contact the out of hours service on: 020 7372 6633

How to get repairs done

We will usually need to go into your home to carry out the repair so you should tell us when you are available for a contractor to call. Once the date and time have been agreed please make sure that the contractor can get access. If you break the appointment, you may be charged for the repair.

Routine repairs will normally be carried out Monday to Friday between 8am and 5pm.

Planned maintenance

Planned maintenance is different from day-to-day repairs. It involves major repairs or improvements such as installing new windows, kitchen or bathroom. Sapphire Independent Housing is responsible for this work and we will inform you in advance of any work planned.

We are always looking at ways of improving the repairs service and one way of doing this is to ask you to fill in a satisfaction survey. We issue these to you every time a repair is ordered in your home. Alternatively you can telephone, email or fax us to let us know how we are doing. Your comments help us to maintain an effective and responsive service.

Burst Pipes

You should turn off the water at the mains stop valve and report the problem immediately to us. Please make sure you know where the mains stop valve is.

Gas Appliances

By law we have to carry out a yearly safety inspection of any gas appliances, pipe work and flues installed in your home. A specialist gas engineer will contact you to arrange an appointment to do this.

is important for your health and safety you must allow the engineer into your home to carry out these checks. If you do not allow the engineer access to carry out this work we will have to take legal action.

If you smell gas you should report the problem to the Nation Grid immediately on 0800 111 999

Electricity

If you have an electrical fault, you should turn off the supply at the mains and report the problem to us immediately.

Head Office opening hours are between 9am - 5pm, Monday - Thursday. If you are a general needs resident, in a self-contained unit, and you have a maintenance emergency outside of office hours, please contact our out-of-hours telephone number - 020 7372 6633.

Contact us

Sapphire

1 Holmes Road,
London NW5 3AA
T: 0207 485 8889
Email: info@sih.org
Main website: www.sih.org

Emergency maintenance

For emergency maintenance outside of office hours, please contact our out-of-hours telephone number - 020 7372 6633.